outlook for mac scheduling assistant no information

Once you’ve selected from the available options, the Suggested section at the bottom locates rooms. The Room Finder lets you pick the building, type of room, capacity, floor, and features (such as if the room has audio, video, projector, etc.). Reach out to your IT administrator for assistance. Note: If you don’t see the Room Finder option, it’s possible you aren’t logged into an account with access to location information. In a new event or meeting, select See more items ( …) in the toolbar and then select Scheduling Assistant.Ĭlick on Add a location, and then click Browse with Room Finder if it’s available. Verify everything is correct and click Save to send it.

When you’re done, click Done at the top of the screen to go back to the New Event window with the changes you made. You can also click and drag the edges of the blue box to increase or decrease the length of the event or meeting. Times that your attendees have a tentative appointment are shown in red and white diagonal stripes, times your attendees are working elsewhere are shown with a red outline, and times outside of your attendees' working hours are shown in light gray and white diagonal stripes.Ĭlick on a time to place a blue box which will help you see any conflicts.

Times that your attendees are busy are shown in red. You'll see a row for every recipient you entered earlier as well as the availability of the location you selected (if available), and you can also add required or optional attendees right from the Scheduling Assistant as well. In the New Event window, select See more items ( …) in the toolbar and then select Scheduling Assistant.

The Scheduling Assistant helps to make that easier. When inviting multiple people it can get a bit complicated to manage everyone’s calendars to find a time that works for everyone.

It will appear on your calendar at the time and date you chose. When you’re done, click Save, to save an appointment, or Send, to send the invite to everyone you added. Creating a new event or meetingĬlick the drop-down menu next to New Message and select New Event.įrom the New Event window you can name the event, add required people, set the time, set it as a recurring event/meeting, add a location, set a reminder, and add a message. If you use a Microsoft 365 or Microsoft Exchange account with Outlook, you can schedule events or meetings and use the Scheduling Assistant and Room Finder to help scheduling them easier. Event scheduling, room finder, and RSVP in Outlook for Mac

Outlook for mac scheduling assistant no information